NOTICE IS HEREBY GIVEN : You are cordially invited to attend the HUNDREDTH AND SECOND ANNUAL GENERAL MEETING of the club, which will be held in the Gwendolyn Lewis Room at SHENFIELD PARISH HALL, Hutton Road, Shenfield, CM15 8LB, on Monday, 25th NOVEMBER 2024, at 8.00 p.m.
Please join us for a glass of wine and nibbles after the meeting.
AGENDA
1. To open the meeting at 8:00pm
2. Apologies for absence (10 members are a quorum for the meeting to go ahead, in accordance with rule 15)
3. To confirm and sign the minutes of last year’s A.G.M. held on 21 November 2023
4. To hear the Chairman’s report
5. To hear the Treasurer’s report, then receive and (if approved), adopt the Club’s Accounts
6. To elect those Club members who will serve on the committee and hold office until the next A.G.M., in accordance with rule 10 which states the Management of the Club is vested in the committee of a maximum of 12 members of the Club, which shall include Chairman, Secretary, Treasurer:
- a. To elect a Chairman and a Secretary, in accordance with rule 11.1, which states that the Chairman and Secretary retire annually, and are elected at a Committee Meeting preceding the A.G.M.
- b. To elect general committee members, (minimum six, maximum nine), in accordance with rules 11.2, which states that they retire annually, and are elected by ballot at the A.G.M., and 11.4 which states members must provide nominations for the ballot to the Secretary no later than (22 November 2024) (three days before the A.G.M.)
- c. To elect a Treasurer, in accordance with rules 11.3, which states they are elected by ballot at the A.G.M., and 11.4 which states members must provide nominations for the ballot to the Secretary no later than (22 November 2024) (three days before the A.G.M.)
7. AOB from committee members
8. AOB from any Club members
9. Close meeting